Position For Team Secretary

Key Skills

Responsibilities:
• Perform accurate research and analysis.
• Provide administrative and clerical support to departments or individuals.
• Provide word-processing and secretarial support to departments or individuals.
• Develop variety of documents, charts, and graphs in final form.
• Prepare reports, presentations and correspondence accurately and swiftly.
• Prepare statistical reports.
• Manage spreadsheets.
• Schedule meetings and arrange conference rooms.
• Take dictation and write correspondence.
• Compile, proofread and revise drafts of documents and reports.
• Answer and screen telephone calls, and respond to emails, messages and other correspondence.
• Manage busy calendar, meeting coordination and travel arrangements.
• Professionally greet and receive guests and clients.
• Prepare agenda and minutes of meeting for meetings.
• Takes and transcribes dictation.
• Receive and relay telephone messages.
• Daily record keeping and filing of documents.
• Create and organize information, and generate reference tools for easy use.
• Professionally greet and receive guests and clients.
• Ensure efficient and effective administrative information and assistance.
• Prepare correspondence and stuff mail into envelopes.
• Arrange for outgoing mail and packages to be picked up.
• Coordinates office management activities.
• Prepare confidential and sensitive documents.
• Translation documents
• Handle confidential documents ensuring they remain secure
• Determine matters of top priority and handle accordingly.
• Helps prepare office budget.
• Plans events and volunteer activities.
• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
• Coordinates office management activities.
• Helps prepare office budget
• Maintain office procedures
• Operate office equipment, such as photocopy machine and scanner.
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Coordinate committees and task forces.
• Relay directives, instructions and assignment to executives.
• Help in recruitments, finance, and other related departments.
• Direct the general public to the appropriate staff member.
• Maintain hard copy and electronic filing system.
• Sign for UPS/Fed Ex/Airborne packages and others
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Interpret administrative and operating policies and procedures for employees